2023-1 Leave of Absence Notice

• A. Application before beginning of semester (before tuition payment): 2022.12.19(Mon) ~ 2023.2.28(Tue)
• B. Application after semester begins (after tuition payment): 2023.3.1(Wed) ~ 2023.5.29.(Mon)
• C. Business startup leave of absence application: 2022.12.19(Mon) ~ 2023.1.27(Fri)

Leave of absence application is only available during the above mentioned period.

• A. Undergraduate Students
  • 1) Online application via Eureka ⇒ Apply ⇒ Submit (your application will be submitted right after online application ※ Online application submitted on April 1 and October 1 will be processed the following day as it is the date for Ministry of Education semesterly statistics report for public disclosure.)
  • 2) Exceptions : procedures for students who are not automatically submitted online.

     Exceptions - procedures for students who are not automatically submitted online

    Class	Process
    International students	Online application ⇒ Cannot Submit, Print Application ⇒ Visit Office of International Student Affairs(ECC B329) and Submit Application ⇒ Office of International Student Affairs confirm submission Students do NOT need to visit the Student Service Center
    Scholarship holders who need to refund scholarships	Cannot Submit (Application temporarily saved) Online application ⇒ Cannot Submit, Scholarship Refund Pop-up appears ⇒ Complete Refund Procedure ⇒ Press Submit⇒ Submit
    Student who has not entered her bank account details	Cannot Submit (Application temporarily saved) Online application ⇒ Cannot Submit, Bank Account Detail Requirement Pop-up appears ⇒ Enter Bank Account Details ⇒ Press Submit ⇒ Submit

• B. Graduate Students
  • Online application (Eureka > Academic affairs > School registry > Leave of absence request) ⇒ Print application ⇒ Sign on application and receive confirmation signatures from your Academic Advisor (or Head of Department if your advisor is absent), and Head of Department ⇒ Visit the Student Service Center (ECC B303) and submit application ⇒ Submission Complete

• International students (including Foreign Resident Koreans(교포)) must visit the Office of International Student Affairs(ECC B329) and receive a stamp before submitting the application to the Student Service Center

  Student Service Center working hours : Weekdays 09:00~17:00

  Online application submitted on April1 and October 1 will be processed the following day as it is the date for Ministry of Education semesterly statistics report for public disclosure.

• A. Total semesters you can use for Leave of absence (Undergraduates)
• ※ Period per single leave of absence : maximum 1 year (1 or 2 semesters) 
•       Note: The term for students in the College of Medicine is set for one year. (Leave of absence for one semester is not allowed except for repeating students).
• 
  
  • ※ General leave of absence

     General leave of absence

    Class	Leave of absence semesters
    	Freshmen entrants	Transfer students
    General freshmen/ transfer students	6	3
    Five-year architecture design	8	4
    Six-year college of pharmacy	10	6
    Department of Pre-Medicine	3
    Department of Medicine	6

  • ※ Additional leave of absence Periods
    • 1) Pregnancy, maternity leave: undergraduate students can use up to 4 extra semesters
      • Child needs to be under 8 years old
      • Below documents need to be submitted to the student service center along with the leave of absence application form
      • Required document for pregnancy leave: Medical certificate with expected date of birth
      • Required document for maternity leave: Birth certificate
    • 2) Business startup leave: undergraduate students can use up to 4 extra semesters
      • Students who have completed over 2 semesters
      • Students who have completed over 6 credits of the following “Entrepreneurship” major courses (Campus CEO I, Campus CEO II, Entrepreneurship in Movies, Startup Capstone Design, Startup decision making theory)
      • Business registration must be completed within 1 year before your leave of absence submission date.
      • Required documents

         Business startup leave - Required documents

        Class	Documents
        First application	Business startup leave of absence application Copy of business registration under applicants name (must be registered within 1 year before application) Startup report Spot inspection application
        Extended application	Last year’s startup report Spot inspection application

      • Application procedure: Online application ⇒ Print application ⇒ Visit Center for Entrepreneurship and receive spot inspection and confirmation ⇒ Submit confirmed leave of absence application with required documents to the Student Service Center ⇒ Submission complete
    • 3) Military service leave: Students under military service can use their mandatory service period as an additional Leave of Absence period.
    • 4) Critical illness leave: Students only who used up total semesters for leave of absence can apply
      • Students who cannot attend class for more than four weeks during the semester.
      • Application procedure : Print application from FAQ bulletin ⇒ Visit Registrar Office ⇒ Review and submission complete
      • Below documents need to be submitted to the Registrar Office along with the leave of absence application form
      • Required document
        • ① Medical certificate with symptom that requires over four weeks to recover during the semester.
          (Tertiary referral hospital or Ewha Womans University Medical Center)
        • ② Doctor’s note from University Health Service Center.
        • ③ Written opinion from the Dean of the department
        • ④ Statement of reasons for application

• Period per single leave of absence application: maximum 1 year (1 or 2 semesters)
  Note: The term for students in the College of Medicine is set for one year. (Leave of absence for one semester is not allowed except for repeating students).

• B. Total semesters you can use for Leave of absence (Graduate students)
• ※ Period per single leave of absence: application for leave of absence can be made for 1 semester basis.
• 
  
  • 1) General leave of absence

     Total semesters you can use for Leave of absence(Graduates) (General leave of absence)

    Master’s degree	Doctoral degree	Combined Master’s and Doctoral degree
    2 semesters (4 semesters for double degree)	4 semesters	6 semesters

  • 2) Pregnancy, maternity leave: undergraduate students can use up to 2 extra semesters
    • Child needs to be under 8 years old
    • Below documents need to be submitted to the student service center along with the signed leave of absence application form
    • Required document for pregnancy leave: Medical certificate with expected date of birth
    • Required document for maternity leave: Birth certificate
  • 3) Military service leave: Students under military service can use their mandatory service period as an additional Leave of Absence period.
  • 4) Critical illness leave: Students only who used up total semesters for leave of absence can apply
    • Students who cannot attend class for more than four weeks during the semester.
    • Application procedure: Print application from FAQ bulletin ⇒ Visit Registrar Office ⇒ Review and submission complete
    • Below documents need to be submitted to the Registrar Office along with the leave of absence application form
    • Required document
      • ① Medical certificate with symptom that requires over four weeks to recover during the semester.
        (Tertiary referral hospital or Ewha Womans University Medical Center)
      • ② Doctor’s note from University Health Service Center.
      • ③ Written opinion from your Academic Advisor
      • ④ Statement of reasons for application

• A. Students on leave after registration will receive a tuition refund according to the leave of absence submission date.
• B. Tuition refund will be made to the bank account number entered in the Eureka system. The bank account number must be under the students name.

   Tuition Refund

  Leave of absence submission date	Refund amount
  2 weeks from the first day of classes (March 1 ~ March 14)	Full tuition refund
  Up to 30 days from the first day of classes (March 15 ~ March 30))	5/6 of tuition refund
  Up to 60 days from the first day of classes (March 31 ~ April 29)	2/3 of tuition refund
  Up to 90 days from the first day of classes (April 30 ~ May 29)	1/2 of tuition refund

  If you online application is not received(due to scholarship refunds, not entering bank account details), you must complete the said requirement and press re-submit. The submission date will be counted on the basis of your date of submission with all requirements completed.

• C. Undergraduates: Scholarship refunds must be made prior to the leave of absence application.
  ※the Office of Scholarship and Welfare working hours(weekdays 09:00~17:00)
• D. Graduate students: Submission date will be based on the date you have submitted the application form to the Student Service Center. However, if the submission date deadline is a weekend or a national holiday, online applications which were complete before the deadline can be accepted from the Student Service Center for submission until the next working day.

• A. Leave of absence for the first semester is not permitted for undergraduate students(new, transfer students or readmission student.
• B. Leave of absence for the first semester is permitted for graduate students after the beginning of semester with the exception of combined undergraduate and graduate program students
• C. Undergraduate and graduate course completed students cannot apply for leave of absence.
• D. Graduation is not permitted during leave of absence(※ 2023-1 semester leave of absence students cannot graduate on Aug 2023)
• E. You cannot exceed the maximum number of semesters you can use for the leave of absence. You can check your cumulative number of semesters you have used at Eureka > Academic affairs > School registry > Leave of absence request > Statement of leave of absence
• F. If you plan to extend your leave of absence, do not register tuition fees and apply and submit your leave of absence before the February 28(Tue)
• G. Leave of absence submission for the 2022-2nd semester must be made before May 29(Mon)
• H. You should return all borrowed books and complete payment for overdue charges before leave of absence application.
• I. Tuition refund will be made to the bank account number entered in the Eureka system, if leave of absence submission is completed after registration. The refund amount will differ according to your leave of absence submission date.
• J. Students should update their contact information in case of emergencies during their leave of absence.
• K. For further details, please refer to Academics > Academic Resources > School Register > Leave of absence