2023-2 Leave of Absence Notice

• A. Application before beginning of semester (before tuition payment): 2023.6.19(Mon) ~ 2023.8.31(Thu)
• B. Application after semester begins (after tuition payment): 2023.9.1(Fri) ~ 2023.11.29.(Wed)
• C. Business startup leave of absence application: 2023.6.19(Mon) ~ 2023.6.30(Fri)

Leave of absence application is only available during the above mentioned period.

• A. Undergraduate Students
  • 1) Online application via Eureka ⇒ Apply ⇒ Submit (your application will be submitted right after online application ※ Online application submitted on April 1 and October 1 will be processed the following day as it is the date for Ministry of Education semesterly statistics report for public disclosure.)
  • 2) Exceptions : procedures for students who are not automatically submitted online.

     Exceptions - procedures for students who are not automatically submitted online

    Class	Process
    International students	Online application ⇒ Cannot Submit, Print Application ⇒ Visit Office of International Student Affairs(ECC B329) and Submit Application ⇒ Office of International Student Affairs confirm submission Students do NOT need to visit the Student Service Center
    Scholarship holders who need to refund scholarships	Cannot Submit (Application temporarily saved) Online application ⇒ Cannot Submit, Scholarship Refund Pop-up appears ⇒ Complete Refund Procedure ⇒ Press Submit⇒ Submit
    Student who has not entered her bank account details	Cannot Submit (Application temporarily saved) Online application ⇒ Cannot Submit, Bank Account Detail Requirement Pop-up appears ⇒ Enter Bank Account Details ⇒ Press Submit ⇒ Submit

• B. Graduate Students
  • Online application (Eureka > Academic affairs > School registry > Leave of absence request) ⇒ Print application ⇒ Sign on application and receive confirmation signatures from your Academic Advisor (or Head of Department if your advisor is absent), and Head of Department ⇒ Visit the Student Service Center (ECC B303) and submit application ⇒ Submission Complete

• International students (including Foreign Resident Koreans(교포)) must visit the Office of International Student Affairs(ECC B329) and receive a stamp before submitting the application to the Student Service Center

  Student Service Center working hours : Weekdays 09:00~17:00

  Online application submitted on April1 and October 1 will be processed the following day as it is the date for Ministry of Education semesterly statistics report for public disclosure.

• A. Total semesters you can use for Leave of absence (Undergraduates)
• ※ Period per single leave of absence : maximum 1 year (1 or 2 semesters) 
•       Note: The term for students in the College of Medicine is set for one year. (Leave of absence for one semester is not allowed except for repeating students).
• 
  
  • ※ General leave of absence

     General leave of absence

    Major	Total Leave of Absence Allowed
    	New Student	Transfer student
    All majors except below	6 semesters	3 semesters
    Architecture(five-year)	8 semesters	4 semesters
    College of Pharmacy(six-year)	10 semesters	6 semesters
    College of Medicine(Integrated)	3 semesters
    College of Medicine(Clerkship)	6 semesters

  • ※ Additional leave of absence Periods
    • 1) Pregnancy, maternity leave: undergraduate students can use up to 4 extra semesters
      • Child needs to be under 8 years old
      • Below documents need to be submitted to the student service center along with the leave of absence application form
      • Required document for pregnancy leave: Medical certificate with expected date of birth
      • Required document for maternity leave: Birth certificate
    • 2) Undergraduate Student Business startup leave: undergraduate students can use up to 4 extra semesters
      • Eligibility: Students who have completed 2 semesters or more
      • Requirement: Students who have completed activities recognized by Center for Entrepreneurship , Students who have completed business registration as of the date of application
      • Required documents

         Business startup leave - Required documents

        Class	Documents
        First application	Business startup leave of absence application Copy of business registration under applicants name Startup report Spot inspection application Document of proof of startup activities Official Transcript
        Extension	Last year’s startup report Spot inspection application

      • Application procedure: Online application ⇒ Print application ⇒ Visit Center for Entrepreneurship and receive spot inspection and confirmation ⇒ Submit confirmed leave of absence application with required documents to the Student Service Center ⇒ Submission complete
      • Visit Ewha Startup Portal for details.
    • 3) Undergraduate Student Military service leave: Students under military service can use their mandatory service period as an additional Leave of Absence period.
    • 4) Critical illness leave(Students only who used up total semesters for leave of absence can apply on a semester basis)
      • Students who cannot attend class for more than four weeks during the semester.
      • Application procedure : Print application from FAQ bulletin ⇒ Visit Registrar‘s Office(Main Hall #108) ⇒ Review and submission complete
      • Required document
        • ① Medical certificate with symptom that requires over four weeks to recover during the semester.
          (Tertiary referral hospital or Ewha Womans University Medical Center)
        • ② Doctor’s note from University Health Service Center.
        • ③ Written opinion from the Dean of the department
        • ④ Application Form
        • ⑤ Statement of reasons for application
• B. Total semesters you can use for Leave of absence (Graduate students)
• ※ Period per single leave of absence: application for leave of absence can be made for 1 semester basis.
• 
  
  • 1) General leave of absence

     Total semesters you can use for Leave of absence(Graduates) (General leave of absence)

    Master’s degree	Doctoral degree	Combined Master’s and Doctoral degree
    2 semesters (4 semesters for double degree)	4 semesters	6 semesters

  • 2) Pregnancy, maternity leave: undergraduate students can use up to 2 extra semesters
    • Child needs to be under 8 years old
    • Below documents need to be submitted to the student service center along with the signed leave of absence application form
    • Required document for pregnancy leave: Medical certificate with expected date of birth
    • Required document for maternity leave: Birth certificate
  • 3) Military service leave: Students under military service can use their mandatory service period as an additional Leave of Absence period.
  • 4) Critical illness leave: (Students only who used up total semesters for leave of absence can apply on a semester basis)
    • Students who cannot attend class for more than four weeks during the semester.
    • Application procedure: Print application from FAQ bulletin ⇒ Visit Registrar‘s Office(Main Hall #108) ⇒ Review and submission complete
    • Required document
      • ① Medical certificate with symptom that requires over four weeks to recover during the semester.
        (Tertiary referral hospital or Ewha Womans University Medical Center)
      • ② Doctor’s note from University Health Service Center.
      • ③ Written opinion from your Academic Advisor
      • ④ Application Form
      • ⑤ Statement of reasons for application

• A. Students on leave after registration will receive a tuition refund according to the date of application received(접수)
• B. Tuition refund will be made to the bank account number entered in the Eureka system. The bank account number must be under the students name.

   Tuition Refund

  Leave of absence submission date	Refund amount
  2 weeks from the first day of classes (September 1~ September 14)	Full tuition refund
  Up to 30 days from the first day of classes (September 15~ September 30)	5/6 of tuition refund
  Up to 60 days from the first day of classes (October 1~ October 30)	2/3 of tuition refund
  Up to 90 days from the first day of classes (October 31~ November29)	1/2 of tuition refund

  If you online application is not received(due to scholarship refunds, not entering bank account details), you must complete the said requirement and press re-submit. The submission date will be counted on the basis of your date of submission with all requirements completed.

• C. If the date of application for leave of absence is on weekend or holiday, scholarship return process is unavailable and the tuition refund amount may differ since the application is incomplete.
  Student must check the amount of scholarship to be returned and make payment in advance during working hours.
  ※the Office of Scholarship and Welfare working hours(weekdays 09:00~17:00)
• D. Graduate students: Date of application received(접수) will be based on the date you have submitted the application form to the Student Service Center. However, if the application deadline is a weekend or a national holiday, online applications which were complete before the deadline can be accepted from the Student Service Center for submission until the next working day.

• A. Leave of absence for the first semester is not permitted for undergraduate students(new, transfer students or readmission student.
• B. Leave of absence for the first semester is permitted for graduate students after the beginning of semester with the exception of combined undergraduate and graduate program students
• C. Undergraduate and graduate course completed students cannot apply for leave of absence.
• D.  Student on leave of absence cannot graduate.(※ 2023-2 semester leave of absence students cannot graduate on Feb 2024)
• E. You cannot exceed the maximum number of semesters you can use for the leave of absence. You can check your cumulative number of semesters you have used at Eureka > Academic affairs > School registry > Leave of absence request > Statement of leave of absence
• F. If you plan to extend your leave of absence, do not pay tuition and complete application of your leave of absence before the August 31(Thu)
• G. Leave of absence for the 2023-2nd semester must be completed before the November 29(Wed).
• H. You should return all borrowed books and complete payment for overdue charges before leave of absence application.
• I. Tuition refund will be made to the bank account number entered in the Eureka system, if leave of absence submission is completed after payment of tuition. The refund amount will differ according to your leave of absence submission date.
• J. The tuition refund will be made to bank account information registered on Eureka, and it must be under the student’s name.
• K. Students must update their contact information on Eureka if there is change even on leave of absence.
• L. For further details, please refer to Academics > Academic Resources > School Register > Leave of absence